Add E-Way Bill
1.1 Generate E-Way Bill
Part A: Basic Transport Information
Part A captures outward supply details and transporter information.
1.1.1 Sub-Type for Outward
Field type
Dropdown.
Example
Job Work.
Purpose
Used to define the nature of outward transaction.
Common types may include:
- Supply
- Export
- Job Work
- Transfer
- Others (as per GST structure)
This field determines the legal category of goods movement.
1.1.2 Transporter Name
Field type
Text.
Purpose
Used to enter the transporter company name.
1.1.3 Transporter ID
Field type
Text.
Purpose
Used to enter transporter GSTIN or Transporter ID. Important for government validation.
1.1.4 Approximate Distance in KM (Mandatory)
Mandatory field used to enter the approximate distance between dispatch and delivery location. This distance determines E-Way Bill validity period.
1.1.5 Pin to Pin Distance Search
Used to calculate approximate distance automatically based on PIN codes. Helps reduce manual error in distance entry.
1.2 Part B: Transport Movement Details
1.2.1 Transport Mode
Field type
Radio button selection.
Options:
- Road
- Rail
- Air
- Ship
- Road Cum
Defines the mode of transport for goods movement.
1.2.2 Doc or RR or Airway No. or Landing
Field type
Text.
Used to enter document reference number such as:
- LR Number
- RR Number
- Airway Bill Number
- Bill of Lading
Mandatory for certain transport modes.
1.2.3 Transport Date
Field type
Date picker.
Defines date of goods dispatch. Used to calculate E-Way Bill validity.
1.2.4 Vehicle No.
Field type
Text.
Enter vehicle registration number. Required when transport mode is Road.
1.2.5 Vehicle Type
Field type
Radio button selection.
Options:
- Regular
- Over Dimensional Cargo
Defines vehicle classification.
After Successful Generation
- E-Way Bill number is generated
- Linked to invoice
- Stored in invoice record
- Available for download
Validation and Validity Logic
3.1 Validation Logic
System checks:
- Invoice exists
- E-Way Bill configuration enabled
- Credentials valid
- Distance entered
- Transport mode selected
- Vehicle number entered (if Road mode selected)
3.2 Validity Logic
E-Way Bill validity depends on:
- Distance in KM
- Transport mode
Government rules define expiry timeline based on distance.