Create Organization

Navigation Path:
Sales Module → Contact→  Organization → Click on + Organization

1.1 Purpose of This Screen

This screen is used to create a company-level contact in the Wortal.
An Organization can represent:

• Textile trader
• Wholesaler
• Distributor
• Manufacturer
• Export house
• Retail chain

This becomes the master entity used in:

• Billing
• Deals
• Order management

Basic Information Section

2.1 Organization Name * (Mandatory)

Official business name.
Primary display name across the CRM.

2.2 Phone No.

Country code selector (default: +91).
Multiple numbers supported via plus icon.
Used for:

• Sales calls
• WhatsApp communication
• Duplicate detection

2.3 Email ID

Multiple emails supported via plus icon.
Used for:

• Invoice sharing
• Communication
• Marketing

2.4 PAN No.

Company PAN (if applicable).
Important for:

• Compliance
• Documentation

2.5 Credit Period (Days)

Defines payment cycle.
Examples:

• 30 days
• 45 days
• 60 days

Used in:

• Deal closure
• Orders
• Payment reminders

2.6 Website

•  Company website link.

2.7 Special Date (Checkbox) → Date of Incorporation

Used for:

• Relationship engagement
• Automated anniversary reminders

Person Details (Collapsible Section)

3.1 Purpose

Used to link individuals under the organization. One company can have multiple decision makers.

3.2 Fields

Person Name
Select an existing person or create a new person.

Designation
Examples:

• Owner
• Purchase manager
• Accountant
• Sales head

Purpose:
Helps identify decision authority.

Contact Number
Personal contact number of the individual (separate from organization number).

Email
Personal email of the contact person.

PAN No.
Individual PAN if needed.

+ New Person
Create a new person inline without leaving the form.

Billing Details

Used for invoice generation.

4.1 Country → State → City (Dropdown Hierarchy)

Ensures structured address entry.

4.2 Address 1 / Address 2

Primary billing address fields.

4.3 Landmark

Optional clarity for location.

4.4 Pincode

Used for:

• Delivery validation
• Tax compliance

4.5 GST Type

Options:

• Registered
• Unregistered
• Composition

4.6 GSTIN

Required if GST Type = Registered.

4.7 + New Billing Details

Supports multiple billing addresses.
Important for large buyers with multiple branches.

Shipping Details

Used when delivery location differs from billing.

5.1 Same as Billing (Checkbox)

Auto-copies billing address into shipping.

5.2 Shipping Address Fields

Same structure as billing.

5.3 Receiver Section (Important in Textile Flow)

Includes:

• Receiver name
• Company name
• Receiver mobile number
• Email

Used when:

• Delivery goes to warehouse
• Delivery is handled by staff
• Dispatch requires receiver verification

5.4 + New Shipping Details

Supports multiple warehouses and branch delivery locations.

Other Details

6.1 Remark

Short internal comment.
Example:
“High volume buyer.”

6.2 Description

Detailed internal note.
Example:
“Deals in digital prints, prefers fast dispatch, negotiates heavily.”

Attachment

Upload documents such as:

• GST certificate
• PAN copy
• Agreement
• Trade license
• Visiting card

Supported file types (example set):

• png, jpg, jpeg, gif
• doc, docx
• xls, xlsx
• ppt, pptx
• txt, csv
• pdf

Max size:
1MB (as per your specification)

System Logic (Organization Lifecycle)

1.1 When Organization Is Created

• Appears in the Organization list
• Can link multiple persons
• Can be assigned to a user

1.2 When Converted to Customer

• Available in billing module
• Used in deals
• Used in orders

Strategic Strength of Organization Module

• Supports B2B structure
• Allows multi-person linking
• Clean billing and shipping separation
• Scalable for textile wholesalers

Organization — Detail Screen (Right Panel)

1.1 What Happens When an Organization Is Selected?

When a user selects an organization from the list, the right panel displays its full details.

Header Section (Organization Detail)

Displays:

• Organization name
• Primary contact number
• Icon
• Convert to Customer button
• Three dot menu (⋮)

Convert to Customer

Navigation Path:
Sales Module → Contact→  Organisation → Click on Convert to Customer

What It Does

Converts the organization into:

• An active customer
• A billing-enabled entity

Why it matters:
Enables billing workflows and customer-level tracking.

Three Dot Menu (⋮ Top Right)

4.1 Common Options

Options can include:

• Person details
• Organization details
• Billing details
• Shipping details
• Attachment
• Delete

Purpose:

• Add more structured information (addresses, linked people, files)
• Delete the organization (permission-controlled)

Basic Details Section (Company Master Fields)

Displays company-level master fields such as:

• Name
• Contact number
• Email ID
• PAN number
• Credit period
• Website
• Date of incorporation

Person Details (Under Organization)

6.1 What This Section Shows

This section lists individuals linked to the organization.

Expandable card can include this details:

• Contact number
• Email
• PAN
• Designation

Actions:

• Edit
• Delete

Purpose:
Supports multiple decision makers under one organization.

This is especially important in a B2B textile workflow.

Billing Details

Displays:

• Full address
• GST type
• GSTIN (if applicable)

Supports:

• Multiple billing addresses

Used in:

• Quotation
• Invoice
• Order

Shipping Details

Displays:

• Full shipping address
• Receiver name
• Receiver company
• Receiver phone
• Receiver email ID

Important for:

• Dispatch
• Warehouse coordination
• Logistics clarity

Especially useful for online delivery execution.

Other Details

Contains:

• Remark
• Description

Used for internal context.

Example:
“Deals in digital prints. Prefer cash discount.”

Left Panel — Organization List

Displays:

• Organization name
• Primary contact number
• Scrollable list
• Total count at the top (example: 330)

Behavior:
Clicking any organization loads its details in the right panel.

List Screen Controls

2.1 Search Bar (Ctrl + K)

Used for quick access when the database is large.
Capabilities:

• Search by organization name
• Search by mobile number

2.2 Sort Icon (A–Z / Z–A)

Allows alphabetical sorting of the organization list.

2.3 Filter Icon

Open the side filter panel.

2.4 Add Organization Button (+)

Navigation Path:
Sales Module → Contact→  Organization → Click on + Organization 

Creates a new organization.

Filter Panel (List Screen)

When user click on filer icon

3.1 Assigned User

Operator: In
Select one or more assigned users.

Used to:
Filter organizations created or owned by specific salespeople.

3.2 Created At

Operator: Between
Date range picker.

Used for:

• Finding recently added organizations
• Filtering by a time period for reporting and review

Navigation Path:
Sales Module → Contact → Organization

2.1 Purpose of This Screen

This screen displays all company-level contacts stored in the CRM.
An Organization represents:

• A textile trader
• A distributor
• A wholesaler
• An export company
• A retail chain

Unlike Person, Organization represents the company entity.

The Organization Module in WORTAL CRM is designed to manage and maintain records of business entities such as companies, firms, distributors, retailers, and corporate clients. An Organization acts as a central structure under which multiple related records—such as Persons (contacts), Deals, and Activities—are grouped and managed efficiently.

This module allows users to store essential business information including company name, contact details, email, website, credit terms, and incorporation data. It also supports managing associated contacts (Person Details), along with billing and shipping addresses, ensuring complete and organized business records.

Additionally, users can perform actions such as updating details, adding attachments, and converting an organization into a customer directly from the interface. The module provides a clear, centralized view of all interactions and relationships linked to the organization, improving coordination, visibility, and decision-making.

By consolidating all related data under a single entity, the Organization Module enhances relationship management, streamlines sales processes, and enables better tracking of business-level engagements within the CRM.

System Logic After Save

When saved:

• Person record is created
• Appears in the Person list
• Can be linked to:
  • Lead
  • Deal
  • Quotation
  • Organization
  • Order
  • Visit
  • Call
• Can be converted to Customer later

Strategic Design Strength

This form is strong because it:

• Avoids duplicate data
• Supports multi-address structure
• Supports organization linking with an individual person
• Supports textile distribution workflow

Basic Information Section

1.1 Person Name * (Mandatory)

Full name of the individual.
Primary display name across the CRM.

1.2 Phone No. (Mandatory Recommended)

Country code selector (default: +91)

Multiple numbers can be added using the plus icon.

Used for:

• Calls
• WhatsApp
• Lead linking
• Duplicate detection

1.3 Email ID (Optional)

Multiple emails can be added using the plus icon.

Used for:

• Email communication
• Invoice sharing
• Marketing campaigns

1.4 PAN No. (Optional)

Used for:

• Financial documentation
• Compliance reference

1.5 Credit Period (Days)

Defines credit terms for this contact.

Example:
30 days

Used in:

• Sales
• Billing
• Payment reminders

1.6 Special Date (Checkbox)

When checked, two additional fields appear:

• Birth date
• Anniversary date

Used for:

• Relationship marketing
• Automated greetings
• CRM reminders

Organization Details (Collapsible Section)

2.1 When to Use

Used when the person belongs to a company.

2.2 Common Fields

• Organization Name
  • Dropdown selection of existing organizations
• Designation
  Examples:
  • Purchase manager
  • Owner
  • Accountant
• Helps identify decision-making role.
• Organization Phone / Email
  Separate from personal contact details.
• Website
  Organization website.
• PAN No. (Organization Level)
  Used if organization has separate PAN.
  • New Organization
    Creates a new organization directly from this form
    Prevents switching screens

Note:
A contact person belonging to multiple organizations can be managed and tracked from here (based on configuration).

Key System Logic

1.1 Person as a Master Record

Person is a core master record. It can be:

• Standalone
• Linked to organization
• Converted to customer
• Used in lead
• Used in deal
• Used in quotation

Important note:
Deleting a Person may impact linked modules and records.

10. Why the Person Module Is Important

• Central contact database
• Prevents data duplication
• Shared visibility across teams
• Used across all relevant modules

In textile CRM context, a Person can be:

• Buyer
• Purchase manager
• Accountant
• Broker
• Decision maker

Three Dot Menu (⋮ Top Right)

1.1 Common Options

Options can include:

• Organization details
• Billing details
• Shipping details
• Attachment
• Delete

Purpose:

• Allows adding additional information to the Person record
• Allows deletion (based on permission and business rules)

Convert to Customer Button

Navigation Path:
Sales Module → Contact→  Person → Click on Convert to Customer

2.1 What It Does

When clicked:

• Person is promoted or converted into a Customer

Used when:

• Deal is closed
• Person becomes a regular billing entity

Benefit:

• Avoids duplicate customer creation and keeps data unified

Filter Panel (From List Screen)

Navigation Path:
Sales Module → Contact→ Person → Click on Filter Icon

3.1 Common Filters

Filters can include:

• Assigned user
• Created at:
  • Between
  • Before
  • After

Used to:

• See contacts created by a specific team member
• Filter contacts by time period
• Monitor contact entry activity